HP LaserJet Enterprise MFP - Create PDF files from scanned documents (2023)

• e-mail

• save to network folder

• Save to SharePoint

• save to usb

notes:

before configuratione-mailIn the EWS, make sure the printer has an active network connection.

1. clickScan/Digital Sendtab, then clickemail settingsfrom the left pane.

2. chooseEnable send to emailcheckbox.

3. chooseOutgoing email server (SMTP)use, or

   clickAdd toFor a different server and complete the information in the SMTP wizard.

   1. Configure the information on the SMTP server using one of the following options:

      • chooseI know my SMTP server address or hostname, type the address of the SMTP server, and clickNext。

      • chooseSearch the web for outgoing email servers, then clickNext。

   2. select optionSet up the basic information needed to connect to the server, then clickNext。

      notes:

      If your email service is Goggle Gmail, selectEnable SMTP SSL protocolcheckbox.

   3. Choose the option describedServer Authentication Requirements, then clickNext。

      notes:

      ifServer requires authentication, select the User Credentials option.

   4. superiorserver usagesection, select the function that will send e-mail through the SMTP server, and clickNext。

   5. Check configuration settingsSummary and Testpage, enter an email address to send a test email, and clicktest, then clickFinish。

4. showQuick SetupIn the control panel, click theAdd toAtQuick Setupsection and complete the on-screen instructionsQuick Setup Wizard。

5. insideAddress and message field controlssection, configuration settingsDefaults from:address and select any other settings.

6. insidenotification settingspage, select an option for the notification method, type the email address from which notifications will be sent if necessary, and then clickNext。

7. Select the necessary options in the optionsscan settings。

8. insidefile settingspage, fill in the following information:

   1. Select a predefined filename prefix or suffix.

   2. typedefault filename。

   3. To preview the settings, click theupdate preview。

   4. choosePDFoption asdefault file type。

   5. chooseScan to multiple filescheckbox, then typepages per file。

      number: Enable scanning to multiple files

      

9. clickApply。

notes:

Make sure you create a folder on your computer and share it withfully controlaccess permission.

1. clickScan/Digital Sendtab, then clickSave to network folder settingsfrom the left pane.

2. chooseEnable saving to network foldercheckbox.

3. insideQuick Setupsection, clickAdd toand fill in the informationQuick Setup Wizard。

   1. Follow the steps belowSetting Button Locations and User Interaction Options for Quick Settings on the Control Panel:

      1. type aQuick Set Title(e.g. scan and save to folder).

      2. type aQuick Setup InstructionsBriefly describe what the quick settings will save.

      3. choosebutton positionforQuick Setupdisplayed on the control panel.

      4. choose oneQuick Setup Launch Options。

      5. clickNext。

   2. Select the type of shared folder and its access level in Shared Folderfolder settingsChoose from the following options:

      • Save to shared folder or FTP

        clickAdd toCreate a target folder.

        • To save scanned documents to a shared folder, selectsave to shared folder, make sure to typeUNC folder path, and then select the desired option for the Quick Settings folder.

        • To save scanned documents on an FTP server, selectSave to FTP server, fill in the information, clickVerify accessConfirm that the destination is accessible, then clickOK。

      • Save to personal shared folder

        This option is used in domain environments where users must log in on the product control panel using Windows credentials or LDAP authentication.

      • Only send to folders with read and write permissions

        This option supports folder access authentication and job notification.

      • Allow sending to folders with write permissions only

        This option sends the same filename for all scans.

   3. insidenotification settingspage, select an option for the notification method, type the email address from which notifications will be sent if necessary, and then clickNext。

   4. Select the necessary options in the optionsscan settings, then clickNext

   5. insidefile settingspage, fill in the following information:

      1. Select a predefined filename prefix or suffix.

         notes:

         Make sure to choose a time-related filename prefix or suffix for the scan filename so that each scan is saved as a unique file and previous files are not overwritten.

      2. typedefault filename。

      3. To preview the settings, click theupdate preview。

      4. choosePDFoption asdefault file type。

      5. chooseScan to multiple filescheckbox and enterpages per file。

   6. clickFinishComplete the setup.

1. clickScan/Digital Sendtab, then clickSave to USB settingsfrom the left pane.

2. chooseEnable save to USB settingcheckbox.

3. insidefile settingspage, fill in the following information:

   1. Select a predefined filename prefix or suffix.

   2. typedefault filename。

   3. To preview the settings, click theupdate preview。

   4. choosePDFoption asdefault file type。

   5. chooseScan to multiple filescheckbox and enterpages per file。

4. clickApplyat the bottom of the page.

• e-mail

• Scan/Digital Send Settings

1. On the control panel, clicke-mail。

2. toucharrive:Enter an email address in the text box.

   notes:

   To send multiple addresses, separate addresses with semicolons.

3. Enter information intheme:andfile nametext box.

4. touchmore choicesThe arrows at the bottom of the screen change the document's settings.

5. make suredocument file typeis set toPDFand choose the desired settings for sending emails (e.g.original facenotifyset up).

6. Touch down arrow to go to page 3send emailmenu and selectScan to multiple filesenvironment.

   number: Scan to multiple files using the email menu

   

notes:

Make sure to create a Quick Set in the EWS to use the Scan/Digital Send settings.

1. On the control panel, touchadministrativemenu.

2. OpenScan/Digital Sendmenu.

3. Select one of the following scan and send settings:

   • save to network folder: Select an item in the listQuick Setuplist, type the file name, and then the selector type the path to the network folder (path format: \\path\path).

   • save to usb: Select a folder in the folder list or clicknew folderTo create a new folder on the USB flash drive, enter a file name, then touchOK。

   • Save to SharePoint: Select an item in the listQuick Setuplist, enter a file name, and touchOK。

4. touchmore choicesThe arrows at the bottom of the screen configure the desired settings for the document. make suredocument file typeis set toPDF。

5. Touch the down arrow to go to page 3 and selectScan to multiple filesenvironment.